Conversations That Feel Human
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Professional Answering Service That Sounds Like Your Own Front Desk
Retell answers your firm's calls 24/7 in your own voice and tone, handles the routine ones itself, and brings in your team when a client needs a person.
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How it works
A Smarter Way to Answer Business Calls
01
Call arrives on your existing number
02
AI answers instantly, no hold
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Answers, books, or collects details
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Warm transfer to a human when needed
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Summary, recording and CRM sync
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AI vs traditional answering service
Retell VS. A Traditional Professional Answering Service
Traditional Services
Retell
Contact SalesHours
Business hours, or a paid add-on for nights and weekends
Every call answered 24/7, including nights, weekends and holidays
What You Pay For
Per minute and per call, with hold time and monthly retainers on top
Usage-based from $0.07/min, $10 in free credits to start
Wait Time
Callers hold while an operator finishes another firm's call
Answered on the first ring, no queue
Busy Periods
Limited by how many operators are staffed; callers wait or drop
20 concurrent calls included, higher on Enterprise
Consistency
Tone shifts depending on which operator answers and how many other clients they're juggling
The same polished, on-brand greeting on every call
Languages
Usually English, more languages cost extra
More than one language handled the same way
Handing Off To You
Takes a message or transfers with little context about the client or matter
Warm transfer with the full transcript and CRM record attached
Setup
Write scripts, brief operators, wait for training
Start from a template, sync your knowledge base, go live
Your Tools
Messages relayed by email or portal
Connects to your CRM and practice management tools and acts during the call
Compliance
Retell VS. A Traditional Professional Answering Service
Trust is essential when adopting an AI receptionist. Retell AI is built with enterprise-grade security, ensuring every call is protected while meeting the strictest industry standards.
SOC 2 Type II
Patient call data runs on SOC 2 Type II certified infrastructure, clearing most clinic and hospital security reviews.
HIPAA
HIPAA-ready with a self-service BAA portal, and downstream voice and model sub-processors are covered under BAAs too.
GDPR
Patient data is handled in line with GDPR, covering consent, access rights, and processing records for international patients.
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PII Redaction
Social Security numbers, card details, and patient identifiers are redacted from transcripts automatically before storage.
The Problem
Why Professional Firms Are Moving to an AI Answering Service
A missed call or a rushed voicemail can cost a professional services firm a client's trust before the relationship even starts. A traditional professional answering service can pick up the phone, but it often sounds like a call center, not your firm, and charges more for the polish clients expect. Retell answers on the first ring in your own tone, every time, and you pay only for the minutes used.
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Cost per minute
$0.07-$0.31/min
LLM: gpt-5
$0.040/min
TTS: platform
$0.015/min
Voice Engine
$0.055/min
Background speech removal
$0.005/min
Safety Guardrails
$0.005/min
Buyer’s Guide
How to Choose a Professional Answering Service
$0.07-$0.31 Per Minute
You pay for real call time, nothing else.
$10 in Free Credits
Try it before you pay anything.
No Monthly Retainers
Nothing extra for nights, weekends or busy periods.
Lower Bills Overall
Routine calls clear on their own, so spend drops.
Capabilities
What Our Agent Does on a Call
Sends Every Caller to The Right Person:
It works out why someone is calling and routes them to the right partner, advisor or team, with no phone menu to sit through.
Routing can follow your CRM, so clients reach the person handling their matter or account instead of a general line.
When a person is needed, the agent warm-transfers them along with the full conversation and CRM record.
Answers from Your Own Knowledge Base:
It stays in sync with your knowledge base, so callers hear current answers about services, availability and fees.
It can look up a caller's record mid-call and tailor what it says to their matter or account.
It can pull from your CRM, practice management or billing tools over secure webhooks while the call is live.
Setup
Live in Four Steps
Step 1
Build
Set the agent up in a no-code dashboard or with the API, and point it at your website, service descriptions and FAQs.
Step 2
Test
Run it against the calls you really get and confirm it sounds like your firm and hands off cleanly.
Step 3
Deploy
Connect your line over SIP trunking or take a new number, then go live on voice, SMS and chat.
Step 4
Monitor
Track resolution and transfer rates and caller sentiment from the dashboard, and refine over time.
Value
Why Businesses Choose Retell
A Clean Handoff to Your Team
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Reporting You Can Act On
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Built for Sensitive Data
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- Hubspot
- Twilio
- Vonage
- Go High Level
- n8n
- Zapier
- Salesforce
- Hubspot
- Twillio
- Vonage
- Go High Level
- 8n8
- Zapier
- Salesforce
- Avaya
- Genesys
- Five9
- Amazon Connect
- Telnyx
- Make
- Cal.com
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- Avaya
- Genesys
- Five9
- Amazon Connect
- Telnyx
- Make
- Cal.com
Put Your Business Answering Service to Work Today
Start from a template, sync your knowledge base, and connect your line or take a new number. Try it on your real calls, then go live on voice, SMS and chat.
FAQ
Common Questions
Can I control the tone and voice the agent uses with callers?
Yes. You set the greeting, vocabulary and tone during setup, so the agent sounds like your firm rather than a generic call center. You can adjust the script and voice at any time as your brand evolves.
Will callers be able to tell they're talking to an AI instead of my front desk?
The agent answers in a natural, professional voice and follows your script closely, so most callers experience it as a smooth, on-brand front desk interaction rather than an automated system. When a call needs a human touch, it hands off to your team with full context.
How do I make sure the agent gives a good first impression to prospective clients?
You write the greeting and key talking points once, and the agent uses them on every single call, so the impression a prospective client gets is consistent whether they call at 9am or 9pm.
How much does a professional answering service from Retell cost?
Pricing is usage-based, starting from $0.07 per minute, and you get $10 in free credits to try it before you commit. You only pay for the minutes the agent actually handles.
Can the agent handle calls in more than one language?
Yes. It can answer in multiple languages with the same tone and accuracy as English, so you don't need to pay extra for bilingual coverage.
How long does it take to set up a professional answering service?
You can start from a template, connect your knowledge base and go live the same day. There are no scripts to hand-write or operators to train before you launch.
What happens when a caller needs to speak to a person on my team?
The agent warm-transfers the call to the right person along with the full conversation transcript and CRM record, so your team already has the context and the client doesn't have to repeat themselves.
