Conversations That Feel Human
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Sales Answering Service That Qualifies Every Lead
Retell answers your inbound sales calls 24/7, qualifies each lead against your criteria, and hands your reps a CRM record instead of a phone message.
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How it works
A Smarter Way to Answer Business Calls
01
Call arrives on your existing number
02
AI answers instantly, no hold
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Answers, books, or collects details
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Warm transfer to a human when needed
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Summary, recording and CRM sync
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AI vs traditional answering service
Retell VS. A Traditional Sales Answering Service
Traditional Services
Retell
Contact SalesHours
Business hours, or a paid add-on for nights and weekends
Every sales call answered 24/7, including nights, weekends and holidays
What You Pay For
Per minute and per call, with hold time and monthly retainers on top
Usage-based from $0.07/min, $10 in free credits to start
Wait Time
Callers hold for the next free operator
Answered on the first ring, no queue, so no lead sits waiting
Busy Periods
Limited by how many operators are staffed; callers wait or drop
20 concurrent calls included, higher on Enterprise, so no lead gets a busy signal
Consistency
Varies with whoever picks up, and how well they know your pricing and pitch
The same qualifying questions and pitch on every call
Languages
Usually English, more languages cost extra
More than one language handled the same way
Handing Off To You
Takes a message: someone called about pricing, here's their number
Warm transfer with the qualification answers, call transcript and CRM record attached
Setup
Write scripts, brief operators, wait for training
Start from a sales qualification template, sync your CRM and playbook, go live
Your Tools
Messages relayed by email or portal, you re-enter details into your CRM yourself
Connects to your CRM and creates or updates the lead record during the call
Compliance
Retell VS. A Traditional Sales Answering Service
Trust is essential when adopting an AI receptionist. Retell AI is built with enterprise-grade security, ensuring every call is protected while meeting the strictest industry standards.
SOC 2 Type II
Patient call data runs on SOC 2 Type II certified infrastructure, clearing most clinic and hospital security reviews.
HIPAA
HIPAA-ready with a self-service BAA portal, and downstream voice and model sub-processors are covered under BAAs too.
GDPR
Patient data is handled in line with GDPR, covering consent, access rights, and processing records for international patients.
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PII Redaction
Social Security numbers, card details, and patient identifiers are redacted from transcripts automatically before storage.
The Problem
Why Sales Teams Are Moving to an AI Answering Service
A sales inquiry that goes to voicemail often goes to a competitor instead. A traditional answering service can pick up the phone, but it usually just takes a message: someone called about pricing, here's their number. By the time a rep calls back, the moment has passed. Firms that follow up with a new lead within an hour are far more likely to qualify it than those that wait. Retell answers on the first ring, qualifies the lead against your criteria, and puts the full record in your CRM before your rep even dials back.
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Cost per minute
$0.07-$0.31/min
LLM: gpt-5
$0.040/min
TTS: platform
$0.015/min
Voice Engine
$0.055/min
Background speech removal
$0.005/min
Safety Guardrails
$0.005/min
Buyer’s Guide
How to Choose a Sales Answering Service
$0.07-$0.31 Per Minute
You pay for real call time, nothing else.
$10 in Free Credits
Try it before you pay anything.
No Monthly Retainers
Nothing extra for nights, weekends or busy periods.
Lower Bills Overall
Routine calls clear on their own, so spend drops.
Capabilities
What Our Agent Does on a Sales Call
Qualifies Every Lead Before Handing It Off:
It asks the qualifying questions your reps normally ask first, like budget, timeline and use case, so no lead reaches your team unqualified.
It scores and routes the lead based on your criteria, so a hot lead reaches a rep fast and a low-priority one doesn't clog the queue.
When a lead is ready to talk to a person, the agent warm-transfers them along with the full conversation and CRM record.
Logs Every Lead to Your CRM in Real Time:
It creates or updates the lead record in your CRM the moment the call ends, no manual data entry.
It can look up an existing contact mid-call and tailor its questions to what you already know about them.
It can pull from your CRM, calendar or quoting tools over secure webhooks while the call is live.
Setup
Live in Four Steps
Step 1
Build
Set the agent up in a no-code dashboard or with the API, and point it at your pricing, packages and qualifying criteria.
Step 2
Test
Run it against the sales calls you really get and confirm it qualifies leads correctly and hands off cleanly.
Step 3
Deploy
Connect your line over SIP trunking or take a new number, then go live on voice, SMS and chat.
Step 4
Monitor
Track qualification rates, transfer rates and lead-to-close data from the dashboard, and refine over time.
Value
Why Businesses Choose Retell
A Clean Handoff to Your Team
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Reporting You Can Act On
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Built for Sensitive Data
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Put Your Business Answering Service to Work Today
Start from a template, sync your knowledge base, and connect your line or take a new number. Try it on your real calls, then go live on voice, SMS and chat.
FAQ
Common Questions
How fast does Retell answer a new sales inquiry?
On the first ring, 24/7. Speed matters here: firms that follow up with a new lead within an hour are nearly seven times as likely to qualify it as those that wait, even by a little, according to Harvard Business Review research. Retell never lets a sales call go to voicemail in the first place.
How does Retell qualify a sales lead on the call?
It asks the questions your reps ask first, like budget, timeline, use case and company size, using criteria you set. It scores the lead against those criteria in real time, so your team knows if it's worth a callback before they even see it.
Does Retell log the lead to my CRM automatically?
Yes. It creates or updates the contact record the moment the call ends, with the qualification answers and full transcript attached. Your reps get a ready-to-work lead, not a note that says someone called about pricing.
How much does a sales answering service from Retell cost?
Usage-based pricing starting at $0.07 per minute, with $10 in free credits to start. There's no per-call fee and no monthly retainer.
Can it handle sales calls in more than one language?
Yes. Retell handles multiple languages with the same qualifying questions and pitch, so a lead isn't lost just because they didn't call in English.
How fast can I get a sales answering service live?
Most teams start from a template, sync their CRM and pricing, and go live the same day. No scripts to write and no operators to train.
Can a qualified lead still talk to a real person?
Yes. Once a lead is qualified, the agent warm-transfers the call to your team along with the full conversation and CRM record, so your rep starts the conversation already caught up.
