Conversations That Feel Human
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Virtual Receptionist Answering Service That Sounds Human
Retell greets every caller like your front desk would, books appointments, routes them to the right person, and brings in your team only when a caller needs one.
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How it works
A Smarter Way to Answer Business Calls
01
Call arrives on your existing number
02
AI answers instantly, no hold
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Answers, books, or collects details
04
Warm transfer to a human when needed
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Summary, recording and CRM sync
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AI vs traditional answering service
Retell VS. A Traditional Virtual Receptionist
Traditional Services
Retell
Contact SalesHours
Scheduled coverage during business hours, or a paid add-on for nights and weekends
Every call greeted, routed and scheduled 24/7, including nights, weekends and holidays
What You Pay For
A per-minute rate for a live receptionist, often with a monthly plan minimum
Usage-based from $0.07/min, $10 in free credits to start
Wait Time
Callers wait if your receptionist is already on another line
Answered on the first ring, no queue
Busy Periods
One receptionist can only handle one caller at a time
20 concurrent calls included, higher on Enterprise
Consistency
Greeting and tone vary by shift and by receptionist
The same greeting, tone and answer quality on every call
Languages
Usually English, bilingual coverage costs extra or isn't available on every shift
More than one language handled the same way
Handing Off To You
Takes a message or transfers with a quick verbal note
Warm transfer with the full transcript and CRM record attached
Setup
Train a receptionist on your greeting, calendar and routing rules
Start from a template, sync your calendar and knowledge base, go live
Your Tools
Appointments booked by hand or relayed to you to enter
Books directly into your calendar and connects to your CRM during the call
Compliance
Retell VS. A Traditional Virtual Receptionist
Trust is essential when adopting an AI receptionist. Retell AI is built with enterprise-grade security, ensuring every call is protected while meeting the strictest industry standards.
SOC 2 Type II
Patient call data runs on SOC 2 Type II certified infrastructure, clearing most clinic and hospital security reviews.
HIPAA
HIPAA-ready with a self-service BAA portal, and downstream voice and model sub-processors are covered under BAAs too.
GDPR
Patient data is handled in line with GDPR, covering consent, access rights, and processing records for international patients.
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PII Redaction
Social Security numbers, card details, and patient identifiers are redacted from transcripts automatically before storage.
The Problem
Why Businesses Are Moving to an AI Virtual Receptionist
A live virtual receptionist can greet callers, book appointments and route calls the way an in-house receptionist would, but that coverage usually stops at the end of business hours and costs more because a real person is on the line. Retell greets, routes and schedules the same way on every call, 24/7, and you pay only for the minutes used.
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Cost per minute
$0.07-$0.31/min
LLM: gpt-5
$0.040/min
TTS: platform
$0.015/min
Voice Engine
$0.055/min
Background speech removal
$0.005/min
Safety Guardrails
$0.005/min
Buyer’s Guide
How to Choose a Virtual Receptionist Answering Service
$0.07-$0.31 Per Minute
You pay for real call time, nothing else.
$10 in Free Credits
Try it before you pay anything.
No Monthly Retainers
Nothing extra for nights, weekends or busy periods.
Lower Bills Overall
Routine calls clear on their own, so spend drops.
Capabilities
What Our Agent Does on a Call
Greets, Routes and Schedules Like a Front Desk:
It greets every caller in your brand's voice, asks why they're calling, and routes them to sales, support or the right department, with no phone menu to sit through.
It can book, move or confirm an appointment directly on your calendar while the caller is still on the line.
When a person is needed, the agent warm-transfers them along with the full conversation and CRM record.
Answers from Your Own Knowledge Base:
It stays in sync with your knowledge base, so callers hear current answers about hours, services and pricing instead of a generic script.
It can look up a caller's record mid-call and tailor what it says.
It can pull from your CRM, scheduling or billing tools over secure webhooks while the call is live.
Setup
Live in Four Steps
Step 1
Build
Set the agent up in a no-code dashboard or with the API, and point it at your website, FAQs and calendar.
Step 2
Test
Run it against the calls you really get and confirm it greets, schedules and hands off cleanly.
Step 3
Deploy
Connect your line over SIP trunking or take a new number, then go live on voice, SMS and chat.
Step 4
Monitor
Track resolution and transfer rates and caller sentiment from the dashboard, and refine over time.
Value
Why Businesses Choose Retell
A Clean Handoff to Your Team
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Reporting You Can Act On
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Built for Sensitive Data
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Put Your Business Answering Service to Work Today
Start from a template, sync your knowledge base, and connect your line or take a new number. Try it on your real calls, then go live on voice, SMS and chat.
FAQ
Common Questions
Does it just take messages, or can it actually route and schedule calls?
It does more than take a message. It works out why someone is calling, routes them to the right person or department, and can book, move or confirm an appointment on your calendar, all in the same call.
Can the agent greet callers in our own brand voice?
Yes. You set the greeting, tone and script it opens with, so callers hear your business's voice instead of a generic one, and it stays consistent on every call.
How is this different from a basic answering service?
A basic answering service mostly takes messages and forwards them to you. Retell acts as a full front desk, it greets callers, answers questions from your knowledge base, schedules appointments, and only takes a message when there's genuinely nothing else to do.
How much does a virtual receptionist answering service from Retell cost?
Pricing is usage-based starting at $0.07 per minute, with $10 in free credits to get started. You only pay for the minutes your agent actually spends on calls.
Can the agent handle calls in more than one language?
Yes. It can greet, route and schedule in multiple languages with the same quality, so non-English callers get the same front-desk experience as everyone else.
How long does it take to set up a virtual receptionist answering service?
You can start from a template, sync it with your calendar and knowledge base, and go live the same day. Most teams test it against their real call patterns before connecting their main line.
What happens when a caller needs to talk to a person?
The agent warm-transfers the call to your team along with the full transcript and CRM record, so whoever picks up already knows who's calling and why instead of asking the caller to repeat themselves.
