Conversations That Feel Human
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Business Answering Service That Sounds Human
Retell answers your business calls 24/7, handles the routine ones itself, and brings in your team when a caller needs a person.
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How it works
A Smarter Way to Answer Business Calls
01
Call arrives on your existing number
02
AI answers instantly, no hold
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03
Answers, books, or collects details
04
Warm transfer to a human when needed
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05
Summary, recording and CRM sync
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AI vs traditional answering service
Retell VS. A Traditional Answering Service
Traditional Services
Retell
Contact SalesHours
Business hours, or a paid add-on for nights and weekends
Every call answered 24/7, including nights, weekends and holidays
What You Pay For
Per minute and per call, with hold time and monthly retainers on top
Usage-based from $0.07/min, $10 in free credits to start
Wait Time
Callers hold for the next free operator
Answered on the first ring, no queue
Busy Periods
Limited by how many operators are staffed; callers wait or drop
20 concurrent calls included, higher on Enterprise
Consistency
Varies with whoever picks up
The same answer quality on every call
Languages
Usually English, more languages cost extra
More than one language handled the same way
Handing Off To You
Takes a message or transfers with little context
Warm transfer with the full transcript and CRM record attached
Setup
Write scripts, brief operators, wait for training
Start from a template, sync your knowledge base, go live
Your Tools
Messages relayed by email or portal
Connects to your CRM and helpdesk and acts during the call
Solutions
Retell VS. A Traditional Answering Service
Dental
Never miss a patient call
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Insurance
Professional, compliant call handling
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IT and tech support
Keep your customers supported
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Hotels
A better guest experience, 24/7
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Home services
Capture more jobs and inquiries
Accountants
Professional support for your clients
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Corporate
A reliable extension of your team
Sales teams
Turn more opportunities into revenue
Dental
Never miss a patient call
Insurance
Professional, compliant call handling
IT and tech support
Keep your customers supported
Hotels
A better guest experience, 24/7
Home services
Capture more jobs and inquiries
Accountants
Professional support for your clients
Corporate
A reliable extension of your team
Sales teams
Turn more opportunities into revenue
Dental
Never miss a patient call
Insurance
Professional, compliant call handling
IT and tech support
Keep your customers supported
Hotels
A better guest experience, 24/7
Home services
Capture more jobs and inquiries
Accountants
Professional support for your clients
Corporate
A reliable extension of your team
Sales teams
Turn more opportunities into revenue
Dental
Never miss a patient call
Insurance
Professional, compliant call handling
IT and tech support
Keep your customers supported
Hotels
A better guest experience, 24/7
Home services
Capture more jobs and inquiries
Accountants
Professional support for your clients
Corporate
A reliable extension of your team
Sales teams
Turn more opportunities into revenue
Compliance
Retell VS. A Traditional Answering Service
Trust is essential when adopting an AI receptionist. Retell AI is built with enterprise-grade security, ensuring every call is protected while meeting the strictest industry standards.
SOC 2 Type II
Patient call data runs on SOC 2 Type II certified infrastructure, clearing most clinic and hospital security reviews.
HIPAA
HIPAA-ready with a self-service BAA portal, and downstream voice and model sub-processors are covered under BAAs too.
GDPR
Patient data is handled in line with GDPR, covering consent, access rights, and processing records for international patients.
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PII Redaction
Social Security numbers, card details, and patient identifiers are redacted from transcripts automatically before storage.
The Problem
Why Businesses Are Moving to an AI Answering Service
Most people who reach voicemail hang up and call someone else. A traditional professional answering service can help, but it charges per call, leaves callers on hold, and bills extra after hours. Retell answers on the first ring, every time, and you pay only for the minutes used.
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Cost per minute
$0.07-$0.31/min
LLM: gpt-5
$0.040/min
TTS: platform
$0.015/min
Voice Engine
$0.055/min
Background speech removal
$0.005/min
Safety Guardrails
$0.005/min
Buyer’s Guide
How to Choose a Business Answering Service
$0.07-$0.31 Per Minute
You pay for real call time, nothing else.
$10 in Free Credits
Try it before you pay anything.
No Monthly Retainers
Nothing extra for nights, weekends or busy periods.
Lower Bills Overall
Routine calls clear on their own, so spend drops.
Capabilities
What Our Agent Does on a Call
Sends Every Caller to The Right Place:
It works out why someone is calling and routes them to sales, support or billing, with no phone menu to sit through.
Routing can follow your CRM, so callers reach their account owner or region instead of a general queue.
When a person is needed, the agent warm-transfers them along with the full conversation and CRM record.
Answers from Your Own Knowledge Base:
It stays in sync with your knowledge base, so callers hear current answers about hours, services and pricing.
It can look up a caller's record mid-call and tailor what it says.
It can pull from your CRM, ticketing or billing tools over secure webhooks while the call is live.
Setup
Live in Four Steps
Step 1
Build
Set the agent up in a no-code dashboard or with the API, and point it at your website and FAQs.
Step 2
Test
Run it against the calls you really get and confirm it answers well and hands off cleanly.
Step 3
Deploy
Connect your line over SIP trunking or take a new number, then go live on voice, SMS and chat.
Step 4
Monitor
Track resolution and transfer rates and caller sentiment from the dashboard, and refine over time.
Value
Why Businesses Choose Retell
A Clean Handoff to Your Team
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Reporting You Can Act On
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Built for Sensitive Data
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- Hubspot
- Twilio
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- Go High Level
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- Avaya
- Genesys
- Five9
- Amazon Connect
- Telnyx
- Make
- Cal.com
Put Your Business Answering Service to Work Today
Start from a template, sync your knowledge base, and connect your line or take a new number. Try it on your real calls, then go live on voice, SMS and chat.
FAQ
Common Questions
What is a business answering service?
It is a service that answers your company's inbound calls so none of them go unanswered. The version most businesses are moving to now is an AI voice agent that listens, understands ordinary speech, answers the question, and brings in a person when it needs to, instead of sending callers to voicemail or a phone menu.
How much does a business answering service cost?
Traditional services usually charge a monthly fee plus a per-minute or per-call rate, with hold time and after-hours cover on top. Retell is usage-based. The voice engine starts at $0.07/min, and most setups run about $0.13 to $0.31/min once you add the LLM and telephony. You start with $10 in free credits, and there is no premium for nights or weekends. Handling the routine calls automatically is where most of the saving comes from.
What should I look for when choosing an answering service?
Check that it answers around the clock, that the conversation sounds natural, that it escalates to a person cleanly with the context attached, and that it connects to your CRM, calendar and phone line. Clear usage-based pricing and the option to test it on your real calls are worth confirming too.
How does an AI business answering service work?
It connects to your phone system and CRM, listens to the caller, works out what they want, and replies while the call is live. Retell keeps it in sync with your knowledge base, looks up records over secure webhooks, and transfers anything it should not handle to a live rep with the transcript attached.
Can it work for a small business with only a few people?
Yes. It gives a small team the phone cover of a much larger one.You start with $10 in free credits, pay only for what you use, and the agent picks up overflow and after-hours calls so a lead does not slip away while you are busy or closed.
Can I keep my existing business number?
Yes. Connect your current line over SIP trunking, or take a new number from Retell if that suits you better.
Is it secure?
Retell meets SOC 2 Type I and II, ISO 27001, HIPAA and GDPR, and will sign a BAA for healthcare use. Optional PII redaction removes personal information from stored transcripts, and data is kept encrypted.
